Sap User Licenses

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Very briefly, SAP license is based on named users. Each user has an ID and accounts for one licence whether he logs in to the system or not. The license can also be of two further types. The SSCR (SAP Software Change Registration) is a procedure which registers all manual changes to SAP sources and SAP Dictionary objects. If an ABAP developer wants to change them in an SAP system, the system will prompt for two access keys. SAP Licensing Guide Discover how SAP software licensing works. Designed to help you make smart investment decisions, this buyer’s guide explains the core elements of the licensing model and illustrates how they apply to a variety of scenarios. The first critical step with managing SAP licenses is to understand that everything begins with user-based pricing. Each SAP license is created by an SAP administrator and contains a unique 12-character “name” and a license type. SAP does not assign the username, the administrator does. SAP User License Tables. Tables for Additional Data per User, SAP System User Type Texts, System-Specific User Classification (License-Related), and more. See the complete list of Tables for User License.

Due to the increase in Digital Business and Transformation, SAP recently revamped its Licensing model to bring in more transparency for customers to help them consume and use the SAP applications optimally and also to reduce the anxiety levels around the issue of SAP indirect access.

It majorly classifies itself in – Direct Access / Indirect Access

Sap User License Types

Direct (Named User / Package / Database) License – This has been the traditional licensing model followed by the customer’s so far. With the shift from SAP ECC to SAP S/4 HANA there has been an impact of functionality wise purchase of licenses (Packaged License – priced by business metrics). The functionalities which were directly available in SAP ERP system (some post activation) are not completely accessible in S/4HANA. Hence we now have to understand it in more detail the implications and different options of purchasing the various SAP licenses required for the Business.

SAP S/4HANA Simplification List gives you a basic understanding on License impact, eg – SAP S/4HANA leverages MDG-S for supplier distribution. The MDG-S license is not part of the SAP S/4HANA license.

Indirect License – SAP systems data accessed via IoT, 3rd party applications or other digital access based on transactions/documents processed by the system itself. SAP identified nine document types that represent system generated records of commonly valued business outcomes from the Digital Core which will be part of the license, for any other document types there shall be no additional charge

Options for existing ERP Customers

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Sap User License Transaction

As per the new model Document Licenses is required when indirect access triggers the creation of certain sales or invoicing related documents. For more details – SAP ERP Pricing for the Digital Age: Addressing Indirect/Digital Access

SAP also separated License Sales from Audit and Compliance which will help the customers to separate their ongoing SAP usage commercials with the new requirements (i.e new software package purchase).

Sap License Cost Per User

There are certain License Audit Tools already available for use of the customers (License Audit Workbench / Measurement Program (transaction USMM) for measuring users and engines)

Regards,

Rupali S

Sap user guide

Sap User License Count

  • SAP Application Professional- With this license, user can perform Functional Operations and System Administration both. It is a full license. You can use any transaction, no matter if it’s create, change or display. The Professional License gives the user full access whether required or not. It includes Users like who performs operational-related roles supported by the SAP software, who performs system administration tasks for the purpose of managing the performance of the application and maintenance of the latest revision level, who performs any human resources task, including but not limited to administration, payroll, time management, personal development, recruitment, total reward, training, strategic alignment and workforce analysis personnel within the customer organization (such as payroll administrators, recruiter, etc.), or External or internal consultants with customizing tasks. In particular employees of business third parties are to be licensed as mySAP Limited Professional users. Those employees of business third parties that are performing functions or roles normally performed by the customer’s employees, for example independent contractors, consultants or temporary employees need to be licensed as Professional Users.